5: Make Your Own Workplace Accessible
Caption: If you can't make a document accessible you can provide an alternative format or method to provide the same information to people with disabilities.
Patrick's boss hands him a budget report to be scanned to PDF and posted to the agency's website immediately. He wants an exact replica of the printed budget report, but Patrick knows scanned PDFs are not accessible.
Scanned PDFs only provide an image of the text. Remember, images of text are not accessible.
Patrick opts for posting an additional accessible version of the report in Excel format. He uses the budget software to export the budget data to Excel files and makes the formatting changes needed to make them accessible. He posts both versions of the report to the agency's website. Now users who want to see an exact replica of the printed budget report can view the PDF file, and users who want an easy-to-read, accessible format can choose the Excel file.